Exhibitor Information

Here is a list of important details to assist with your table top exhibition at the Delta Hotel by Marriott Toronto Airport & Conference Centre on February 7 & 8, 2018.

VENUE LOCATION 
Delta Hotel by Marriott Toronto Airport & Conference Centre
655 Dixon Road, Toronto  ON  M9W 1J3

​PARKING AT DELTA HOTEL BY MARRIOTT TORONTO AIRPORT & CONFERENCE CENTRE
We have negotiated a special daily parking rate of $16 per day. Regular price $18.
When entering the parking lot you will receive a “timing ticket” please keep this ticket with you until you leave.
BPC will provide you a $2.00 off ticket when you leave the premises.
Payment can be done inside at the machine, at the Front Desk or at the gates.
You will need to insert the timing ticket, the discount ticket, and payment.

SCHEDULE AT A GLANCE

FEBRUARY 7, 2018

MOVE-IN
 - Second Floor Plaza Conference Centre - 10:00am to 4:00pm
BADGE PICK UP - Lower Level Plaza Foyer  - 5:30pm to 6:00pm
OPENING RECEPTION - Second Floor Plaza Conference Centre Plaza Ballroom C  - 6:00pm to 9:00pm

*If you need to move-in via the loading dock, please contact Yalila Barreda-Ivos before Wednesday, Jan. 26 to make arrangements:
yalilabarreda@bigpictureconferences.ca
Office: (416) 924-2002 x241
Cell: (647) 244-4851

FEBRUARY 8, 2018
LAST MINUTE MOVE-IN (hand carry items only)
 - Second Floor Plaza Conference Centre - 5:30am to 6:30am
EXHIBITION HOURS 
7:00am: Exhibit set up must be completed – this is prime networking time during breakfast
10:00am – 10:30am: Morning coffee break
11:45am – 1:00pm: Networking lunch
3:45 – 4:15pm: Afternoon coffee break
MOVE-OUT - from 5:00pm
The Delta Hotel by Marriott Toronto Airport & Conference Centre does not facilitate the arrangement of return shipments. If you will be shipping items back to your local office or abroad, please arrange with your preferred courier to meet you at the exhibiton floor  – or make arrangements with your hotel.

FLOORPLAN AND TABLE ASSIGNMENT
Your table number has been assigned to you, via email.
If you do not have your table number, contact Yalila at yalilabarreda@bigpictureconferences.ca
We will provide you with one 6’ skirted table and one chair. Your exhibition space footprint is 6’ wide by x 4’deep.

Below is the floorplan of the exhibition space: 


DELIVERY TO DELTA HOTEL BY MARRIOTT TORONTO AIRPORT & CONFERENCE CENTRE
Please complete this shipping label for all items shipped to the venue. All items must be clearly labeled. Handling charges may be incurred based upon size, weight, and storage of conference materials.
Items may be received by the hotel between Mon. Feb 5th and Wed. Feb 7th
If you must bring in your exhibition materials via the hotel’s loading dock, please contact Yalila Barreda before Wednesday, January 26 to arrange:
yalilabarreda@bigpictureconferences.ca

Deliveries from outside Canada will require a customs form to accompany your goods.
The customs form can be downloaded HERE.
Contact Maria Bava of North American Logistics Services Inc. at (416) 585-8227 or mbava@nalsi.com for assistance.

INTERNET / ELECTRICITY / AUDIO VISUAL
ORDER EARLY TO AVOID ONSITE CHARGES

Internet 
Wifi is complimentary to exhibitors, If you require wired internet please contact Freeman
Internet Rate Sheet 

Electricity 
Any electrical must be organized through Freeman.
To order, download and complete this FORM and scan to stephen.everison@freeman.com by January 26 for a discounted price.  
For power, we recommend the 1500 Watts power level (standard). Unless you will be running equipment that will require electricity through the night, you will only need to order electricity during 'Show Hours'
You may be asked of your exhibitor table number as part of the order.

Audio Visual Rental
For any AV requirements please fill in this FORM and send back to Freeman or fax back to 905-366-0274

Registration
If you and your attendees have not registered for the conference, please contact Yalila immediately at yalilabarreda@bigpictureconferences.ca or (416) 924-2002 ext 241
We can't generate your name badge without your registration.

Badges
Your badges will be ready for pick up on Wed. Feb 7 from 5:30PM during the opening night reception or Feb 8 from 7am during breakfast. 

Attendee list
For our Gold and Silver sponsors, the delegate list with complete contact information will be shared with you, via email, on JANUARY 26, 2018
For all other sponsors, the delegate list will be emailed to you on FEBRUARY 7, 2018
BPC practices permission marketing, only delegates who have agreed to have their contact details shared will appear on our lists.


CONTACT US
If you have any questions regarding the exhibition or registering for the event, please contact us:

Primary Exhibition Contacts:
Yalila Barreda-Ivos| Event Manager
Email: yalilabarreda@bigpictureconferences.ca
Phone: (416) 924-2002 x241
Cell: (647) 244-4851

Vicki Welstead| Director Sponsorship Development
Email: vickiwelstead@bigpictureconferences.ca
Phone: (416) 924-2002 x233
Cell: 416-523-5221

 

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