Exhibition

Exhibitor Information

Venue

 

Westin Harbour Castle, Toronto

1 Harbour Square, Toronto, ON M5J 1A6

Phone(416) 869-1600

Schedule at a Glance

Monday - May 2, 2022

When

What

Where

1:00PM - 4:30PM

MOVE-IN
(all exhibitors must finish set up prior by 4:30PM)

Metropolitan Ballroom - East

4:30PM - onwards

BADGE PICK UP - REGISTRATION

Frontenac Ballroom Foyer

5:00PM - 5:30PM

HAC AWARDS OF EXCELLENCE PRESENTATION

Metropolitan Ballroom

5:30PM - 8:00PM

HAC WELCOME RECEPTION

Frontenac Ballroom

Tuesday - May 3, 2022

When

What

Where

5:30AM - 6:30AM

LAST MINUTE MOVE-IN
(HAND CARRY ITEMS ONLY)

Metropolitan Ballroom - East

7:00AM - onwards

BADGE PICK UP
(for those who have not picked up on May 2nd)

Metropolitan Ballroom Foyer

7:15AM - 9:00 AM

EXHIBITION HOURS -  BREAKFAST
(all exhibitors must finish set up prior to 7:00 am.
Breakfast is prime networking time)

Metropolitan Ballroom - East

10:45AM - 11:15 AM

EXHIBITION HOURS - MORNING COFFEE BREAK

Metropolitan Ballroom - East

12:20PM - 1:30PM

EXHIBITION HOURS - NETWORKING LUNCH

Metropolitan Ballroom - East

3:30PM - 4:00PM

EXHIBITION HOURS - AFTERNOON COFFEE BREAK

Metropolitan Ballroom - East

From 5:00PM

MOVE-OUT

Please note: Exhibitors must not begin tearing down until after 5pm.

Metropolitan Ballroom - East

Floorplan and Table Assignment

 

We will provide you with one 6ft skirted table and one chair.

 

If you do not require a table or would prefer a cruiser table instead, please advise Victoria

 

Your exhibition space footprint is 6' wide by 4' deep. The Exhibitor Floorplan can be found here.  Your table number will be assigned to you via email

 

If you have any questions, please contact Victoria at victoria@bigpictureconferences.ca

 

Shipping and Handling

 

  • All large items that cannot be hand carried must be brought in via the Loading Dock. Click here for instructions. 
  • Please use this Shipping Label for all items shipped to the venue. All items must be clearly labeled. 
  • On the shipping label, please include the name of the person who will be in charge of receiving the boxes (Deborah Cloutier).
  • Items can be received by the hotel from Tuesday, April 19th. Please ensure your items do not arrive at the hotel any sooner. Charges may apply for items received prior to this date.  


This is a table-top show, if you are bringing larger items arrangements must be made in advance with Victoria Hircock
victoria@bigpictureconferences.ca
 

 

Internet/ Electricity/Audio Visual

 

  • Complimentary wi-fi is available on the exhibition floor foyer. Connect to network: Westin Guest (no code required).
  • If you require dedicated internet for your booth, wired internet and electrical requirements must be organized through ENCORE at an additional cost. Click here for the Order Form
  • Please contact Zan Nicol by Friday, April 29th to place your order. 
  • ​You may be asked for your exhibitor table number as part of the order.
  • For further assistance, please contact Zan at Zan.Nichol@Encoreglobal.com or 416-995-0627

 


Accommodation

 

If you have not yet made accommodation arrangements and wish to stay at the Westin Harbour Castle - please book your rooms at the Group Rate by clicking HERE.  For reference, the conference group rate is $259/night per night for single occupancy based on availability. 

 

Contact Us

If you have any questions regarding the exhibition or registering for the event, please contact us.

 

Stephanie Gadbois
Managing Director
Victoria Hircock
Event & Social Media Coordinator
Brandon Kahn
STAFF
Pearla Piché
Administrative Assistant