Exhibitor Information

When	What	Where
1:00PM - 4:30PM	MOVE-IN (all exhibitors must finish set up prior by 4:30PM)	Metropolitan Ballroom - East
4:30PM - onwards	BADGE PICK UP - REGISTRATION	Frontenac Ballroom Foyer
5:00PM - 5:30PM	HAC AWARDS OF EXCELLENCE PRESENTATION	Metropolitan Ballroom
5:30PM - 8:00PM	HAC WELCOME RECEPTION	Frontenac Ballroom

When	What	Where
5:30AM - 6:30AM	LAST MINUTE MOVE-IN (HAND CARRY ITEMS ONLY)	Metropolitan Ballroom - East
7:00AM - onwards	BADGE PICK UP (for those who have not picked up on May 2nd)	Metropolitan Ballroom Foyer
7:15AM - 9:00 AM	EXHIBITION HOURS - BREAKFAST (all exhibitors must finish set up prior to 7:00 am. Breakfast is prime networking time)	Metropolitan Ballroom - East
10:45AM - 11:15 AM	EXHIBITION HOURS - MORNING COFFEE BREAK	Metropolitan Ballroom - East
12:20PM - 1:30PM	EXHIBITION HOURS - NETWORKING LUNCH	Metropolitan Ballroom - East
3:30PM - 4:00PM	EXHIBITION HOURS - AFTERNOON COFFEE BREAK	Metropolitan Ballroom - East
From 5:00PM	MOVE-OUT Please note: Exhibitors must not begin tearing down until after 5pm.	Metropolitan Ballroom - East

Shipping and Handling

All large items that cannot be hand carried must be brought in via the Loading Dock. Click here for instructions.
Please use this Shipping Label for all items shipped to the venue. All items must be clearly labeled.
On the shipping label, please include the name of the person who will be in charge of receiving the boxes (Deborah Cloutier).
Items can be received by the hotel from Tuesday, April 19th. Please ensure your items do not arrive at the hotel any sooner. Charges may apply for items received prior to this date.

This is a table-top show, if you are bringing larger items arrangements must be made in advance with Victoria Hircock.
victoria@bigpictureconferences.ca

Internet/ Electricity/Audio Visual

Complimentary wi-fi is available on the exhibition floor foyer. Connect to network: Westin Guest (no code required).
If you require dedicated internet for your booth, wired internet and electrical requirements must be organized through ENCORE at an additional cost. Click here for the Order Form.
Please contact Zan Nicol by Friday, April 29th to place your order.
You may be asked for your exhibitor table number as part of the order.
For further assistance, please contact Zan at Zan.Nichol@Encoreglobal.com or 416-995-0627

Accommodation

If you have not yet made accommodation arrangements and wish to stay at the Westin Harbour Castle - please book your rooms at the Group Rate by clicking HERE. For reference, the conference group rate is $259/night per night for single occupancy based on availability.